Terms & Conditions for Participation in Cluj Innovation Days
30th – 31st of May 2019
a. The Conference – Cluj Innovation Days 2019 Conference organized on 30th – 31st of May in Cluj-Napoca.
b. Organizer – CLUJ IT Cluster a not-for-profit organization (“Asociatia CLUJ IT”) with headquarters in Cluj-Napoca, 28 Memorandumului Street, Cluj county, Romania, fiscal registration code 30866506, registered in the Registry of Associations and Foundations of the Cluj-Napoca Court under no 174/2012 and in the National Registry of NGOs under no. 2998/A/2012, www.clujit.ro, email: firstname.lastname@example.org
c. Organizing Partner – the “IULIU HATIEGANU” UNIVERSITY OF MEDICINE AND PHARMACY CLUJ-NAPOCA (further referred as “UMF”) with headquarters in Cluj-Napoca, 8 Babes Street, Cluj county, Romania, www.umfcluj.ro
d. Registration system, hereinafter referred to as the System – An Internet application, used by Cluj IT Cluster, which enables the supporting of the registering process for participants of the Conference.
e. User – Every person that uses the System to register for the Conference.
f. Participant – Natural persons, who have full capacity to perform acts in law, as well as legal persons and organizational units that do not have legal personality, but which are able to acquire rights and assume obligations in their own name, and which used the System to correctly register for the Conference.
g. Delegate – natural person sent to participate in the Conference representing a Participant that is a legal person or an organizational unit as defined above. Such participants can have several Delegates and can substitute them but no later than two days prior to the event.
h. Bank account – Bank account of the Organizer, used to collect the fees for participating in the Conference, number RO31BRDE130SV71893841300, kept by the BRD Bank.
i. Participation fee – The amount determined by the Organizer that must be paid by Participants, so as to confirm their participation in the Conference.
j. Payer – A paying Participant.
2. Additional provisions and information
a. The official Conference website is: www.clujinnovationdays.com,
b. The scope of the System’s operation also includes a service that consists in the storing of User registrations in a database, and handling such registration, by the Organizer.
c. The provisions contained in these Terms&Conditions are applicable to all Participants including their Delegates and representatives. Applying for participation in the Conference implies accepting all Terms&Conditions and all other contractual and legal provisions that apply. The registration is successful and the contact is considered duly concluded only after paying the participation fee and receiving per e-mail the participation confirmation.
3. To participate in the Conference Participants must:
a. Register for the Conference, which can be done exclusively via an on-line form available at the Conference’s website; and
b. Pay the Conference fee, as defined by the Organizer .
4. The Organizer reserves a right to modify the list of speakers and/or the agenda for reasons beyond its control (Force Majeure, as defined by the Romanian Civil Code – Law no. 287 / 2009). The Organizer shall not be held liable in any way for damages vis-à-vis the Participants in such event.
5. The Organizer reserves a right to change the Conference date or to cancel the event altogether for reasons beyond its control as mentioned above. In such event, paying Participants shall have a right to cancel their participation free of charge and have their fee fully refunded within 15 working days via bank transfer. The Organizer shall not be responsible for covering any additional expenses of the Participants made in association with the Conference.
6. The number of Conference places is limited. Participants will be enlisted on the first come first serve basis.
7. Permission to use image: During the Conference, the Organizer may arrange photo sessions and may film the course of the Conference for the purposes of broadcasting in the media (TV, radio, Internet, printed-press) or for the purposes of documentation, marketing, or advertising for the Organizer or other parties named by the Organizer. By registering for the Conference Participants give in a contractual way their permission for the recording, use an/or dissemination by the Organizer, parties related to it of each Participant’s image, voice, expression in any promotional and marketing materials without limitation of time or territory but strictly related to the Conference and / or the Organizer and its Organizing Partner. This permission means specifically that photo, video and audio recordings taken during the Conference may be placed on the Conference website or another website managed by the Organizer, as well as used in marketing materials, including by dissemination in audio or video formats. The Participants hereby wave any claims (existing or future), including for compensation from the Organizer for lawful use of their image, voice or expression for the mentioned purposes. According to the provisions of the Law 8 / 1996 on Author rights, portraits / zoomed-in facial images of the Participants can be used without specific written consent or agreement only if they are Speakers or representatives of the Organizers, Sponsors or Partners. See also the GDPR notice (“INFORMATION regarding the policy for PERSONAL DATA PROTECTION”.
8. The Participants are required to observe the regulations document applicable at the venue of the Conference, including especially principles of general safety, fire safety and security, as well as the prohibition of possession of weapons or other prohibited or restricted substances or objects and the prohibition of any conduct that is not allowed in a professional environment, like violence, harassment, bullying, discrimination, unwanted touching, consuming drugs etc.
9. During the Conference, the Participants shall follow any housekeeping instructions that may be given by the Organizer and in particular shall refrain from recording of the keynote speech (in audio, video and photo formats, or any combination thereof).
10. Should a Participant be found to be in breach of the Conference Terms& Conditions and other legal or contractual rules that apply, the Organizer shall have a right to refuse the Participant the right to further participate in the Conference and request him or her to leave the Conference site or venue.
11. The Organizer reserves the right to make changes in these Terms & Conditions and in other Regulations. Upon an announcement by the Organizer of any changes to the Terms & Conditions and in other Regulations, each Participant registered for the Conference should immediately read such changes. Participants who do not accept any of the changes should notify of their position to the Organiser in writing via electronic channels at email@example.com .
12. These Terms&Conditions are governed by the Romanian Law and the EU legislation that applies. Any disputes arising in relation to the Conference participation shall be decided by Romanian courts with jurisdiction for the Organizer as not stated otherwise by the consumer protection legislation.
13. The Organizer and the Organizing Partner, as well as their staff and contactors s shall not be liable whatsoever for the Participants’ property that may be lost, destroyed or stolen during the Conference as long as the there is no intended breach of legal or contractual duties or gross negligence.
14. The Participant is fully liable for any damage he/she may cause at the Conference premises.
15. The official language of the conference is English.
16. Since registration as Participant is done only online and the Organizer communicates with the Participants prior and after the Conference proper per e-mail, access and ability to use computers and electronic communication is required and assumed.
17. Unless the Participant is a natural person not holding Romanian citizenship or a legal person or entity with a nationality other than Romanian, the participation fee has to be paid in Romanian currency (RON) at the exchange rate of the Romanian National Bank www.bnro.ro of the date of payment, if not invoiced earlier by the Organizer, case in which the exchange rate at the day of issuing the invoice should apply.
18. Cancellation of the participation or not participating in a part or in the entire conference does not entitle the registered person to any refund or any other fees. Claims will be analyzed case-by-case.
19. Invoices are issued on request and based on the information input in the registration platform. Final beneficiary of payments is Asociatia Cluj IT, a legally registered body, as identified in the preamble of this document.
20. Registering as Participant is possible until 31 May 2019, if the maximum possible number of participating persons was not already reached. The Organizer can create a reserve list of attendees.
21. Participants, respectively their Delegates, must have an identification document with them and identify themselves to the Organizer, Organizing Partner or the legal authorities upon their request.
22. The Organizer has performed a best effort procedure to identify and invite relevant and reliable speakers and content providers, but the Conference is not intended to be a scientific conference, with scientific papers and posters sent in advance, peer-reviewed or reviewed and accepted by the Organizer or the Organizing Partner. Therefore they cannot accept any responsibility for the content of the presentations.